Efficient documentation management is not only an advantage, but a necessity. A company that handles large volumes of documents knows firsthand how complicated it can be to integrate them into a centralized manager such as OpenText Extended ECM. This is where our automatic document import tool from File Server comes into play.
What is a File Server?
A File Server is a server that allows you to store, organize and share documents between computers and users within a network. Many companies use it as a main repository, but this often leads to information being scattered, difficult to manage and losing traceability.
Our tool turns chaos into organization. It automates the upload of documents from the File Server to Extended ECM, classifying and archiving them according to rules defined by the name of the files. Not only does this save time, but it ensures that documents are available in the right place without manual effort.
Can it be useful for my company?
If your company is facing any of these problems, our solution is ideal:
• Large amounts of documents stored on local disks or network drives that need to be uploaded manually.
• Non-integrated processes: scanned documents or external systems that do not automatically reach the manager.
• Scattered historical documentation due to the significant volume of old files that should be added to the manager.
• Outdated platforms because there is no easy way to move documentation on shared units.
• Manual sorting and uploading work is delayed or simply not done.
• Documents are difficult to find because they are mixed up or in different locations.
Benefits of automating document management
Our tool offers an innovative approach to solving these problems, making employees' work more agile and processes more fluid. In addition, to centralize and organize company documentation.
1. Document automation
Optimization of document management, significantly reducing tedious and repetitive manual work. Documents are automatically uploaded from the network drive to the manager.
2. Managing large volumes of files
No matter how many documents they are, our solution processes large quantities without the need for human intervention.
3. Audit and traceability of documents
Everything under control. Every uploaded document is recorded, ensuring full documentation traceability.
4. Integration with other systems
Easy integration with current document scanning and generation processes, through the definition of a common naming table by document type.
5. Centralization and organization
If the document is on the network drive with the appropriate nomenclature, it will be uploaded to the appropriate place. In addition, there is the possibility to add and fill in the metadata associated with the uploaded documents.
6. 24/7 operation
Our tool operates 24/7, ensuring that your documents are always in sync.
Brait Solution for OpenText Extended ECM
Automating document management not only alleviates tedious tasks, but also improves efficiency and information security. Basically, we optimize document management with a system where:
• The documents are classified and archived on their own.
• The team wastes no time searching for scattered information.
• Everything is ready to be viewed, updated and shared in record time.
More information about optimizing the documentation stored in File Server?
If you're looking for a way to centralize and optimize document management, our automatic import solution from File Server is just what you need. Contact us and discover how we can help you transform the way your company's documents are handled.
