Why use DocuWare as a document management tool?

Not sure how to get started with the digital transformation of your business? A document management tool is the first step. DocuWare makes it easier than ever and guarantees: reduced paper usage, greater protection against data loss, regulatory compliance and more flexibility for your teams.

Document management is an essential part of any business, allowing you to efficiently organise and access important information.

Have you ever found yourself searching for an important document for hours in a disorganised pile of papers? That’s a situation we don’t want to go through again!

Fortunately, with DocuWare, you can centralise and manage all your documents easily and securely.

Here are some of the benefits of using DocuWare as a document management tool:

  • Quick and easy access: With DocuWare, you can access your documents from anywhere and at any time, as long as you have access to an Internet connection. In addition, the tool offers an intuitive user interface that makes it easy to find and access the documents you need. You can store any document from any source either by dragging, importing or even scanning directly from your email.
  • Security: DocuWare uses latest-generation encryption technology to ensure the security of your documents and it also allows you to set access permissions and control who can view and modify each document. This way you can be sure that only authorised people have access to important information.
  • Colaboración: Si trabajas en equipo y necesitas compartir documentos y hacer comentarios en tiempo real, DocuWare es tu herramienta perfecta. La plataforma permite a los equipos colaborar de manera sencilla en documentos y proyectos gracias a la creación de flujos de trabajo entre compañeros. También se pueden crear flujos de aprobación como por ejemplo, para el procesamiento de facturas. Estos flujos de trabajo se pueden personalizar por completo en cualquier momento para optimizar el flujo de la información entre tus empleados.
  • Automation: DocuWare offers automation features that save you time and effort. You can set up workflow rules so that documents are processed automatically and follow a predetermined path. Also, thanks to DocuWare’s intelligent indexing, you can avoid manual data entry, thus reducing human error and work time. This tool identifies the most important information in a document and instantly converts it into useful data. By remembering each document and each correction made to it, the capture of this data becomes more and more accurate and fluid each time.
  • Integration: DocuWare integrates with a wide variety of applications thanks to its powerful API and extensive development capabilities. These integrations make it easier to use and bring greater automation and agility to your processes. Discover the new DocuWare integrations in this article.

To summarise, DocuWare is a comprehensive and versatile document management tool that can significantly improve the efficiency and productivity of your business. If you are tired of wasting time searching for lost documents and want to save costs and efforts, contact us and we will show you how to implement DocuWare.

  

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