In today's business world, the volume of paper-based documentation that needs to be digitized is still very high, especially in areas such as Human Resources, logistics management, shipping and receiving orders, etc.
Many companies face the challenge of handle large volumes of physical documents, which represents high costs for subsequent digitization, processing and archiving for use in the enterprise document manager.
This is where our digitization solution comes into play, combining integrated scanning with the powerful tool DocuWare, which uses OCR (Optical Character Recognition) technology to obtain information about the content of documents and prepares them to transform the way in which documentation is managed.
How do I know if I need an intelligent Document Manager?
If document management in your company is currently faced with these Pain Points, then it would be a good opportunity to improve the process with an automated system:
• Documents must be classified manually: each document must be reviewed manually to identify its type and classify it accordingly.
• Metadata must be extracted manually: employees must manually type in the metadata associated with the different documents.
• The process of digitizing and uploading documentation requires specialized knowledge of the different documents to recognize the relevant data that will have to be saved.
Benefits of DocuWare with an Integrated Scan
• Speed and Agility when it comes to having documentation: scan and process documents instantly, reducing waiting times.
• Centralize the work process: simplifies management by having a single point of contact for all the validation and processing of scanned documents.
• Standardization of processes: ensures consistency in the quality of digitized documents and their metadata by making validation and processing independent of multiple sources.
• Managing permissions and roles: controls who can access and manage documentation, improving security.
In addition, in this other article we explain the importance of digitalization for time and cost savings.
Automated document digitization success story
In one of our clients, the implementation of intelligent document digitalization with DocuWare, has allowed them to digitize with a single scanning more than 30,000 documents in a single year, reaching more than 300,000 digitized pages.
All this by extracting metadata from the documents, validating and archiving it so that it can be accessible by workers.
Why implement your new Document Manager with Brait
Our service is versatile and adapts to the needs of each client. We offer a complete implementation, where the client company can manage the entire scanning, validation and archiving process from start to finish, using our scanning solution and the DocuWare platform.
Alternatively, our document management experts at Brait can be responsible for configuring validation and archiving, allowing the customer to focus only on the scan.
This flexibility ensures that each company can optimize its workflow according to its resources and needs, ensuring efficiency and security in document management.
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