Intro to SABA
Saba is a company specialized in parking management in several cities in Spain, Portugal, UK, Germany, Italy, Czech Republic, Slovakia and Chile. To provide the highest quality, they are committed to technology, innovation and digitalization of their services, which not only translates into better parking, but also more efficient and secure business processes.
Context:
In order to continue with this digitalization of its business and internal processes, SABA opted for a migration from SAP ECC to S/4HANA in 2021, as well as the automation of invoices with VIM in 8 countries: Spain, Chile, Portugal, the United Kingdom, the Czech Republic, Germany and Slovakia, for which they already had Brait.
To adapt to the new regulations in the area of electronic invoicing, have wanted to continue their relationship with us by hiring our flagship product of Invictia electronic invoicing by Brait.
Objectives:
- Automate the process of receiving invoices from Faceb2b.
- Provide SABA with a platform where its suppliers other than Faceb2b can post invoices in electronic format.
- Receive and integrate electronic invoices into VIM, whether they come from Faceb2b or other providers.
- Automate the sending of invoice statements to the supplier and/or to the Faceb2b platform.
- Implement a scalable solution that can respond to the Create and Grow Act.
- Have a single monitor to manage the entire electronic invoicing process, taking advantage of the synergies of the current monitor used (eDocument framework).
Challenges:
- Reuse the SAP eDocument framework monitor as an invoice monitor.
- Invoice reprocessing controlled from the monitor itself.
- Take advantage of the synergies provided by the process already implemented for the SII, in SAP eDocument Framework.
- Reduce user adoption time to a minimum.
- Reduce or eliminate the impact on current invoice management processes in VIM.
Solution
Project plan
A project plan was proposed and carried out that consisted of:
- Plug & Play: agile and secure deployment
- ASAP (Accelerated SAP) Methodology:
- Deliverable-oriented and phased
- Minimizes risk
- Reduces the total cost of implementation
- Low customer resource dedication
- Project duration of 3.5 months in line with what was planned
Implemented solution
Invictia is presented as a fundamental axis in the solution implemented with OpenText, SAP and B2Brouter as an exchange platform.
Opentext: VIM for Invoice Automation
- Automatic supplier invoice processing.
- Approval flows.
- Automatic accounting.
Undefeated:
- Receipt of electronic invoices.
- Communication with the external platform.
- Format conversion.
- State management.
- Integration with SAP PO.
B2Brouter:
- Exchange platform for receiving invoices.
- Automatic push of invoices from Faceb2b.
- Free portal for uploading supplier invoices.
- Ensure regulatory compliance.
SAP eDocument Framework
- Now available in SABA used for SII.
- It does not incur additional licenses.
- A single monitor for different electronic record processes.
Results
- 100% automation of the electronic invoice registration process from FaceB2B.
- Reliability of the data received, with the use of a structured format.
- Traceability of all documents received from FaceB2B.
- Monitoring and automatic sending of invoices in real time, from SAP.
- Include documents from FACEB2B in the Single Registration model implemented in SABA.
Testimony
Abel Barroso Jiménez, IT Business partner at SABA, dedicated these words to us:
Brait has implemented the Single Electronic Public Sector Record Project for SABA, and the experience has been excellent. They have perfectly understood our needs since the conceptualization phase and they have accompanied us at all times.
They have always shown proactivity and professionalism. Having the support of a multidisciplinary team like Brait's, focused on objectives and with a deep knowledge of the process, has been key to successfully completing a regulatory project of this type.
If you too want to take advantage of the benefits of implementing Invictia, contact us. We can integrate with different partners to give you the solution you need.
