Prepare your SAP system for electronic invoicing in Germany with INVICTIA by Brait
As of January 2025, Germany requires that all companies are eligible to receive electronic invoices for B2B (business-to-business) transactions.
This new regulation, which is being applied in several countries around the world, can be complicated for foreign companies that invoice in different countries and/or have complex financial systems. This is where our solution for Invictia by Brait, can make all the difference, as we shall see.
What does e-invoicing mean in Germany?
As with any regulation related to this area, the regulations will require that invoices be issued in a structured electronic format (such as XML) that facilitates their automatic processing and the sending of data to tax authorities.
To consult these formats in detail, as well as the timetable for implementing the law in Germany, see our article E-invoicing in Germany: formats and implementation dates
Why is it important to be prepared?
The sooner the transition is made, the smoother the process will be. Both so that teams can be trained and prepared internally, for a detailed requirement taking and diagnosis of the company's financial processes, and for a matter of not coinciding with the transition of all other companies in the market. In addition, the transition to electronic invoicing is not only a legal requirement, but a opportunity to improve business processes, such as the automation of billing, of financial processes or document management. At the same time, the work of these departments is streamlined, reducing administrative costs and time spent by teams on this type of task.
Invictia: an invoicing solution in Germany (and in the rest of the world, in an SAP system)
Developed by Brait, this solution helps companies with ERP SAP adapt quickly to new tax requirements in any country. Our clients include companies such as Schneider Electric, Schaeffler, Grifols, Northern Group, Saba and Talgo who already trust Invictia.
(You may be interested in: Take a look at the success story of this German company)
Advantages of our connector
- Global Regulatory Compliance: Invictia allows compliance with the fiscal and technical requirements of each country, including Germany.
- It integrates with Peppol, PDP's/software providers and with central authorities as Chorus Pro in France, FaceB2B, in Spain or KSeF in Poland. Although in Germany it is not a mandatory requirement, at least for now.
- Automating the billing process in SAP, reducing manual work and invoice processing time.
- Cutting-edge technology for sending and receiving: reception of different formats with data extraction using an OCR and subsequent necessary format conversion (UBL). UBL or other format issuance and conversion, with the possibility of sending a PDF if necessary.
- Full control in a single Cockpit: Monitor within SAP (Invictia BDocument Cockpit) with all invoices and their statements in real time. It integrates with other company solutions, without having to leave SAP: DocuWare, VIM, EDICOM, Seres, Tradeshift, Embat, Fullstep, etc.
- Security and traceability: It complies with high security standards with an API connection and ensures that each invoice is registered and accessible for audits, and is kept for as long as required by law (10 years in Germany).
Time and cost of implementing electronic invoicing in Germany
Implementing Invictia is quick and simple. Our Brait team will guide you through every step of the configuration and integration process, ensuring that your system is ready and meets all the tax requirements of Germany and/or other countries where your company invoices. All without affecting the normal functioning of the financial and/or accounts payable department.
In addition, we offer urgent support to answer any questions and keep everything in perfect working order.
Contact us now and we will advise you!
