The Belgian government has been progressively updating and modernizing its framework of electronic invoicing in recent years. This movement towards digitalization is not only in line with the European Union's directive to implement electronic invoicing in all member states, but it also aims to simplify and accelerate the billing process both for suppliers and for recipients.
This article will provide an update on recent developments surrounding electronic invoicing in Belgium.
Mandatory electronic invoicing in Belgium
In an effort to encourage the adoption of electronic invoicing by companies, the Belgian government has made it mandatory for all suppliers to send their invoices to the federal government electronically. This mandatory electronic invoicing, which came into effect on January 1, 2017 for large companies, has been extended to small and medium-sized businesses (SMEs) since January 1, 2020.
The federal government has been working closely with the Flemish and Walloon regional governments to align their e-invoicing policies. The Flemish government has also required electronic invoicing for all its suppliers since January 1, 2018. The Walloon government is expected to follow the same path soon.
As for the technical infrastructure, Belgium has adopted the PEPPOL network (Pan-European Public Procurement Online) for the exchange of electronic documents, including invoices. This network allows companies to exchange invoices with any other entity registered in the network, regardless of their location.
The federal government has created a platform called Mercurius to facilitate electronic billing through the PEPPOL network.
In addition, Belgium has implemented the European standard for electronic invoices, EN 16931, which defines the basic elements of an electronic invoice. This standard ensures the interoperability of electronic invoicing systems across the EU, thus facilitating cross-border transactions.
The Belgian government is providing significant support to companies that are in the process of transitioning to electronic invoicing. You have created the Electronic Invoicing Platform, a website that provides a wealth of information on e-invoicing, including guides, webinars, and FAQs. It also offers a free electronic invoicing tool, Easy Invoice, for small businesses and the self-employed.
Current situation of Electronic Invoicing in Belgium
It should be noted that the adoption of electronic invoicing in Belgium has been relatively slow compared to other EU countries. However, with mandatory e-invoicing for government providers and growing support and awareness of e-invoicing, e-invoicing adopted by companies is expected to increase significantly in the coming years.
In conclusion, the Belgian government is taking important steps to promote electronic invoicing among companies. Mandatory electronic invoicing for government providers, the adoption of the PEPPOL network and the European standard, and comprehensive support for companies in transition to electronic invoicing, demonstrate Belgium's commitment to the transition to a digital economy. It's an exciting time for companies in Belgium, as they embrace the benefits of electronic invoicing, including cost savings, increased efficiency and improved cash flow.
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