Mandatory QR code on invoices from Portugal. Can OpenText VIM help us?

As seen in previous posts, OpenText VIM provides a lot of value to companies that choose to implement it,managing to automate those processes that would otherwise be much slower and more tedious.

VIM is a module fully integrated into ERP and developed by OpenText, a SAP partner company. It is the leading product for the treatment, management and accounting of supplier invoices. Its objective is automation in the accounting of invoices, with very little or none human intervention at all.

But, what about those countries with specific legal requirements on supplier invoices? Can OpenText VIM address these requirements to comply with the laws in different countries?

Before moving forward, we must mention that OpenText is always offering continuous updates at a technological level, and this allows us to comply with legal requirements in countries around the world as they become effective.

Here is one example: in Portugal, as of January 1st 2022 (although this may be postponed) obliges companies to include a QR code in all invoices. In oder words, for an invoice to be considered legally valid in Portugal, it must contain the relative QR code. In oder words, for an invoice to be considered legally valid in Portugal, it must contain the relative QR code.

That, precisely, has been one of our clients’ requirements. They wanted OpenText VIM to be able to identify the presence of a QR code upon receipt o fan invoice, and to automatically warn the accounts payable department if it was not found. This is posible thanks to a custom business rule, so that if it rises, the invoice can be returned to the supplier.

To do this, we are working on the best solution for our clients in Portugal, by adding the QR code recognition of all incoming invoices in the system in the OCR engine.

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Invoice with QR code

By transferring the value of the QR code extracted in a specific field of VIM, it is verified through a custom business rule that the QR has been detected and that the invoice can be considered legally valid.

At Brait, we are experts in taking and analyzing specific requirements to find the most efficient way to address the specifications, complying with the laws that regulate supplier invoices. If you would like to see a demo, or have any questions, do not hesitate to contact us, we will be happy to help you.