In the digital world in which we live, many traditional paper-based processes have moved to electronic formats for reasons of comfort, efficiency and environment. One of these processes is billing. This is where electronic invoicing comes in, a digital solution for a lifelong business practice. But what exactly is an electronic invoice? We'll explain it to you in just a minute.
What is an electronic invoice?
An electronic invoice, also known as an e-invoice, is essentially a payment request that is sent to customers electronically, rather than the traditional paper or PDF format. It is usually sent by email, but it can also be delivered through a company's portal or a platform specialized in electronic invoicing.
Electronic invoices usually contain the same information as traditional invoices: the names and addresses of the buyer and seller, the date of issue, the description of the goods or services, quantities, prices, amounts of VAT, the total to be paid and the terms of payment. The difference lies in the format. Instead of being printed on paper or generating a PDF, this information is generated, stored, sent and received electronically.
Advantages of electronic invoicing
The electronic invoicing system has numerous advantages. First of all, it's more efficient. There's no need to print, mail or manage them manually, saving time and costs.
Second, it's more accurate. Errors due to manual data entry are eliminated, reducing the risk of disputes and payment delays. Thirdly, it's safer. Data is encrypted and can be tracked, ensuring a higher level of security and privacy.
Finally, it is more environmentally friendly, contributing to the reduction of paper waste.
Mandatory electronic invoicing
In some countries, electronic invoices are now legally recognized, and even mandatory, as long as they meet certain criteria. These often include the use of specific formats, digital signatures for authenticity, and archiving for a specified period of time.
Therefore, in this scenario in which efficiency and precision are key to business success, having a global solution for electronic invoicing, is not just an advantage, but a necessity where Invictia by Brait, makes a difference.
Invictia it's not just another tool, it's a comprehensive platform that allows you manage your entire electronic invoicing process in an automated, secure manner and fully aligned with tax regulations from all countries. With its advanced integration and customization capabilities, you can generate, send, receive and archive electronic invoices in an agile and accurate way, without having to worry about human errors or legal complications.
The next time you receive an email with an attached invoice, remember: it's not just an invoice. It's a sign of how technology is transforming the business world, one bill at a time. If you want us to help you adopt electronic invoicing in your company, contact us.
